Are you considering our Gold Package, but want more information? We’ve noticed at Arbor and Bloom Events that our day-of coordination service has been our most popular choice among clients, so we decided to break things down for you!

The first thing you should know is that with the Gold Package, the majority of our involvement begins eight weeks out from your wedding day. But don’t worry – we can be a resource to you throughout the whole process. Here are some of the ways we can help:

Immediately after booking, you’ll receive a welcome packet full of information. This includes:

A list of our favorite local vendors
Our wedding planning guide and workbook (it can also be purchased separately in our book store) This includes:
- A suggested budget breakdown
- A general timeline and to-do list to help you out along the way
- Detail breakdowns in every category
- And so much more!

We can assist you with contract review. Send us contracts from the vendors you’re thinking of booking, and we’ll look them over to ensure you’re getting everything you need. It also helps us to know what the venue and other vendors are expecting from you on the day of the wedding, allowing us to be fully prepared.
Once the contracts are signed, A&BE will also help you get your payments to them on time (as well as assist with any possible gratuities, generally distributed at the end of the reception).
We’ll be available to answer any additional questions you may have along the way!

So, why do we begin working with you eight weeks out?

With this being a “day-of” coordination package, eight-weeks out may seem unnecessary. But those weeks are actually vital to the planning process. At the eight-week mark, we’ll send you an extensive questionnaire to learn all about the wedding you and your family have worked so hard to create. Immediately upon receiving that information, A&BE will form the first draft of your day-of schedule. This allows us to see if any important information is missing, and will help us ask the right questions about next steps to make sure no box goes unchecked. We’ll also meet with you to make sure we understand every detail you have planned. If we don’t know about it, we can’t execute it properly for you.

Once we both believe the schedule is good to go, we’ll distribute the final draft to all of your vendors. This helps us confirm times for important things like arrival and set up times, photo schedules, hair & make up and more. Most importantly, it’ll ensure that everyone has the exact same information, leaving little room for error.

When all that is finished, we’d love to attend a venue visit with you. This way, we can fully understand how you’re envisioning the space – plus, it gives us another opportunity to go through the details of your big day.

A&BE will also be at your ceremony rehearsal. Whether or not this is your Officiant’s first wedding, we’ll be there to offer assistance. Additionally, we take this opportunity to hand out personalized schedules to all bridal party members and immediate family. These schedules might include things like hair and makeup times, when the party needs to be ready, when they get lunch, etc.

Finally, on the big day of your wedding, A&BE will arrive at the venue typically as early as the venue will let us. At that point, we begin any setup or decor placement that won’t be done by the venue or another vendor. We provide all day assistance to you, as well as an event “emergency kit” for you to use if needed. We will also have an assistant with us through out the day. Throughout the day we also make sure your hair and makeup, photo, delivery, and set up times are on schedule. If a vendor is late, even by ten minutes, we reach out to them immediately to ensure everything is going forward as planned. Once we get closer to the main event, we make sure the room is ready for guests and the bridal party is tucked away.

During the actual ceremony, we’ll be there to open the door and send you (and your bridal party) down the aisle. We can assist whoever is in charge of music, and, after the ceremony is over, we’ll help with any major decor or room changes that need to happen. During the cocktail hour, we are around to assist the photographer and, of course, help out with any important space changes.

A&BE’s Gold Package services continue into the reception as well! We’ll help with important moments like:

Room entrances and welcome speeches
Coordination with the catering team to ensure food is ready to go in a timely fashion
Wedding toasts
Cake cutting
Any traditional dances you’d like to include

Once the evening is wrapping up, we can assist you with any type of special send-off you had in mind. We’ll stick around to help pack up any decor you might have, and make sure your gifts and cards are loaded into a specific room or predesignated family vehicle.

If this sounds like exactly the kind of help you’re looking for, reach out to set up your free 30 minute consultation. During this time we’ll get to know each other and see if A&BE’s services match your needs. While we’re confident we’d be a good fit, it’s always smart to chat with us directly one-on-one. We often book weddings a year out, but anywhere from 6-18 months before is typical as well. Regardless, we recommend getting in contact with us as soon as possible. (In time sensitive situations, we can potentially book as close to one month out if needed.)

Please know that Arbor and Bloom Events will never pressure you to commit to a package during the initial consultation. After we talk, you’ll be sent a full breakdown of the services we’ve decided fit your needs, along with a contract for you to look over. If you do decide to hire us (and we hope you do!), you’ll send us the signed contract and initial deposit, and we’ll get started.

All About Our Gold Package!

So, why do we begin working with you eight weeks out?

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